VoIP technology has invented many amazing solutions. These VoIP solutions not only remove communication roadblocks and make it more seamless, but they also help in leveraging the benefits of rich communication at a lower cost compared to the traditional communication mechanism.
Fax server solution, also known as FoIP (Fax over Internet Protocol) solution, is one of the amazing inventions of VoIP.
What is a fax server solution?
It is a VoIP solution, which lets businesses send and receive faxes without any need of using a fax machine or related stationery. It uses internet protocol to send and receive fax messages, thus, it is known as a FoIP (Fax over Internet Protocol) solution.
The fax server solution lets businesses send and receive faxes directly via their email clients or email web clients such as Gmail, Hotmail, Outlook, etc. Alternatively, the company can also use a web app provided by the provider to send and receive fax messages.
What are the top benefits of a fax server solution for businesses?
There are many benefits of using a fax server solution in any business that exchanges faxes on a regular basis. In this article, we will explore the top 3 advantages of using a it in a business.
1. More features for faxing
A traditional fax machine offers only the usual features of sending and receiving fax messages. On the other hand, the fax server solution offers many more features such as:
- Customize header of the fax
- Customize cover page of the fax
- Real-time update about the fax
- Fax ratings
- Status of the sent fax such as a fax sent, failed, etc.
In a nutshell, the fax server solution allows companies to customize and format the fax and then send it. This helps in personalizing fax messages with ease. It also has many more features to enhance the experience.
2. Ease of use
The fax server solution is simple to use the system. It is as simple as sending an email. It does not require any technical expertise to send and receive a fax message. Moreover, there are many more features that make the whole experience of faxing enriched. For example, in a traditional faxing setup, if there are multiple team members that want to send faxes, then they need to wait for their turn to get fax machine free for use. On the other hand, when a business uses this solution, the team members can send a fax from their desks, the fax will be in the queue and will be sent when its turn comes.
3. Reduced expenses
In the traditional arrangement, the company will need an expensive fax machine as well as other stationery. Moreover, the maintenance of a fax machine and other expenses are quite high. On the other hand, the fax server solution is comparably less expensive. At a one-time cost, this solution can be obtained. Moreover, there are no additional expenses such as stationery. Moreover, maintenance cost is also less expensive than the traditional faxing solution.
ASTPP offers one of the most advanced fax server solutions. To know more about it, contact us.